Winner – Best News Website or Mobile Service | Asian Digital Media Awards 2019

Events and operations manager

Date Published
Location

Singapore

Company

Eco-Business

More information

Visit the company website

Job Type
Career level
Category
Industry

Eco-Business is Asia Pacific’s leading independent media organisation dedicated to reporting on sustainable development and responsible business in the region. 

Our organisation works with businesses, governments and non-profit organisations in several ways. Our online marketing solutions help our partners in global brand building, stakeholder engagement and sophisticated thought leadership positioning. These include branded content, banner advertising, EDMs, social media engagement and multimedia content solutions.

We are looking for a competent and dynamic events and operations manager who can assist in the development and delivery of Eco-Business events and support the team in administrative duties. 

You will oversee and project manage all of EB’s physical and virtual events. You will coordinate and liaise with internal and external stakeholders and work with the wider Eco-Business team to deliver events. You help us define and organise our events-related goals and priorities. 

Technical knowledge in operating camera equipment and event platforms such as live-streaming and online conferencing will be an advantage.

As the operations manager, you will also provide administrative support and handle various administration matters. This will include assisting with media productions, checking of invoices, coordinating meetings and facility bookings and simple HR duties.

The role requires the individual to possess some experience in event and operations management and possess a keen interest in sustainable development.

The duties include: 

  • Project manage operational and logistical aspects of physical and virtual events (pre-event, actual day and post-event)
  • Manage event microsite and registration pages
  • Coordinate with marketing, video and design department on event collaterals and programming
  • Run basic webinars on platforms (eg. Zoom) and work with external vendors and the Eco-Business team to run a range of small and large-scale events
  • Plan/assist with in-house or off-site activities, such as internal staff or external client events and meetings
  • Manage day-to-day office operations, requirements and maintenance
  • Management of invoices and suppliers
  • Maintain office supplies inventory, placing and expediting orders with suppliers
  • Assist in the onboarding process for new hires
  • Liaise with facility management vendors
  • Simple HR duties as needed by the Managing Director
  • Coordinate with IT on all office equipment
  • Provide general support to visitors

Qualifications/Requirements:

  • Diploma/degree holder qualifications preferred
  • 1-3 years’ experience in events, operations and/or project management
  • Tech savvy and comfortable with learning to use new technology and virtual platforms
  • Proficiency in MS Office programmes
  • Knowledge of office administrator responsibilities, systems and procedures
  • Adaptable to changes, ability to learn fast and possess problem solving skills
  • Ability to multi-task and work to deadlines
  • Excellent command of the English language, written and verbal communication skills
  • Strong organisational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • A team player who has a passion and interest in sustainability

This role is based in Singapore. All shortlisted applicants will be required to do a writing test.

To apply, please send a cover letter, your latest CV, and possible starting date to Jessica Cheam, Managing Director, jcheam@eco-business.com and Junice Yeo, Deputy Managing Director, junice.yeo@eco-business.com to formally apply for this role.

Immediate availability is favourable.

This role is open to Singapore citizens/PR or those eligible for a Letter of Consent (LOC). Deadline for applications is 21st August 2020.  We look forward to your application!

Asia Pacific's Hub For Collaboration On Sustainable Development
An Eco-Business initiative
The SDG Co