Administrative Staff (Admin Secretary or Admin. Officer) (Office of the President)

Date Published

Pathumthani Thailand


Asian Institute of Technology

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Position Title:Administrative Secretary / Administrative Officer

Reporting to: Office of the Secretary to the President

Contract Duration:2-year contract

Expected to start: 1st April 2019

General Summary

Perform administrative and related services to the Vice President for Knowledge Transfer (VPKT). The VPKT is the first reporting officer and Director & Executive Assistant to the President is the second reporting officer. The incumbent will also be part of the secretarial pool in the office.

Major responsibilities and target accomplishments expected of the position:

Provide administrative support to ensure day to day functioning of the office including:

  • Ensure efficient records management both paper and electronic file management;
  • Manages the schedule of the VPKT;
  • Support a travel of VPKT following policy and procedures of AIT;
  • Support organization of meetings organized by VPKT with the preparation of the draft agenda, minutes, preparation of draft briefs, follow-up meetings and booking of venues;
  • Accompany the VPKT in the internal and external meetings;
  • Perform other related duties as required by the Director & Executive Assistant to the President.

Financial and Purchasing

  • Assist the Director & Executive Assistant to the President on financial matters, including preparing the annual budget and tracking expenditures.
  • Facilitate in preparing the Payment Request and Purchase Request and for the Office of the Secretariat to the President through the ERP system and keep a record of all approvals.


  • Bachelor Degree’s in Business Administration, International Relations, Language and Communication or other related.
  • Knowledge in understanding relevant policies and procedures related to the institute.
  • Excellent command of Thai and English languages.
  • With a minimum of 5 years’ experience in the administrative task.
  • Good interpersonal skills, especially in dealing with people of various nationalities.
  • Ability to work under high pressure and being a good team member.
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