Receptionist and Operations Coordinator, WRI China

Date Published
Location

Beijing China

Company

World Resources Institute China Office

Job Type
Career level
Category
Industry

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address six critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water and sustainable cities. Founded in 1982, WRI has a global staff of nearly 700 people with work spanning 50 countries. We have offices in Brazil, China, Ethiopia, Europe, India, Indonesia, Mexico and the United States.

The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

WRI China was established in 2008 as WRI’s first International Office. Currently WRI China has more than 30 full-time staffs working on climate change, energy, cities, transport, water, and finance issues. We engage with businesses, policymakers and civil society at the local, national and international levels to advance transformative solutions for sustainable development and “ecological civilization”. WRI China recently registered as a foreign NGO under the Ministry of Public Security and the Ministry of Ecology and Environment.

The Talent We Are Looking For

We are seeking a Receptionist and Operations Coordinator to support WRI China’s operations and administration. Besides the day-to-day support to the Operations team, you will be an important bridge between the Operations and Program teams. You will report to the China Operations Director and coordinate closely with the entire China Operations team. As part of the “One WRI” policy, you will also need to liaise and coordinate with the relevant teams at WRI Global Office to ensure compliance and consistency with WRI’s global policies. Your main areas of responsibilities include general operations support, procurement, events, resource center, work-life-balance, and office health, safety and environment.

Responsibilities
•Serve as the point person to coordinate with staffs on general operations and administrative related enquiries.
•Organize some office-wide, non-programmatic events and activities such as assisting to organize annual office retreats and informal staff activities/events as defined by the Operations Director.
•Develop and maintain a pool of suppliers and service providers, such as hotels, event venues, translation, printing, transportation services, and others as defined by the Operations Director.
•Handle procurement of general office supplies and services such as business card printing, mail services, drinking water supplies, and others as defined by the Operations Director.
•Coordinate the implementation of ISOS and other work safety related requirements and activities as defined by the Operations Director.
•Assist in the maintenance of resource center (or library) to store, manage, display, and disseminate the knowledge products produced by WRI and external references (both physical and online) to help staff advance their research and knowledge.
•Assist in the implementation of WRI’s office sustainability initiatives.
•Serve as an office receptionist to welcome and assist visitors and answer general phone enquires.
•Coordinate and facilitate informal initiatives and activities to promote healthy work environment in consultation with the Operations Director.
•Provide some day-to-day operations supports to the Operations team and other staffs as defined by the Operations Director.

Qualifications
•Good interpersonal skills and passionate to work with people across all levels and with different cultures.
•Some knowledge on office facilities management, procurement management, and/or knowledge product management will be a plus.
•Willingness to learn and practice new knowledge on office operations.
•Good written and oral communication skills in English and Mandarin.
•Commitment to WRI’s mission and values.
•College degree.

Please note: Only selected candidate will be required to take a writing test.

 

Position reports to:
•This position will report to China Operations Director.

Salary and Benefits: Salary is commensurate with experience and skills.

Duration: Full-time regular

Location: Beijing, China

 

Start date: As soon as possible

Application deadline: June 15, 2018

How to Apply

To Apply:

Qualified applicants should apply online at www.wri.org/careers.

All applications must be submitted online through this career portal in order to be formally considered.

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