The Operations Director will coordinate with WRI Global Operations Director to enable smooth functioning of all core functions for WRI China Office by building local staff capabilities and accessing global expertise in the Washington, DC and other international teams.
Establish and manage all operational processes for WRI China in accordance with Chinese law and WRI policies including:
- Grants and Contract Stewardship and Compliance
- Human Resources
- Registration & Legal Affairs
- Office Administration
- Business Planning
- Information Systems
- Risk Management
Finance and Compliance Lead:
- Enable smooth functioning of all WRI China programs by providing required operational support to all program staff.
- Ensure that there is sufficient capacity and oversight of compliance with the terms and conditions of all funding instruments.
- Review financial statements and activity reports, and other performance data to measure operational productivity and outcome achievement and to determine areas needing cost reduction and program improvement.
- Manage staff and assign specific duties.
- Direct and coordinate organization’s financial and budget activities to fund operations, maximize outcome, and increase efficiency.
- Work closely with individual project managers on an ongoing basis to ensure project grant financials and outcomes/deliverables are on track.
- Conduct quarterly financial reviews of program spending and revenue to minimize program risk of deficits or over-spending versus budget.
- Oversee external auditing activities (for the entity and projects), including negotiation of work and fees.
- Lead the annual budgeting process.
Human Resources Lead
- Analyze and update HR-related policies, including compensation and benefits policies, to establish competitive programs and compliance with statutory requirements. Consult with the Global Operations Director and HR Partner to ensure consistency with WRI policies as much as feasible under Chinese law.
- Oversee job descriptions, recruitment activities, wages, fringe benefits and HR matters and maintain coherence with other not-for-profit entities in China.
- Manage employee relations and help create a positive and productive work environment for all staff located in the Beijing office.
- Ensure staff access to professional training and development opportunities.
- Ensure onboarding process for new team members is completed on a timely basis.
- Exchange information on a regular basis with the designated HR representative in the Washington, DC office.
- Develop or update project plans for information technology projects, in conjunction with WRI IT Director, including information such as project objectives, technologies, systems, information specifications and schedules.
- Confer with WRI China Office Director, the IT support team in DC, and project personnel to identify and resolve problems.
- Manage all other operational functions and staff in the China office to ensure sufficient staff capacity and strong internal controls.
- When necessary, represent the China Country Director.
- Oversee all the legal aspects of the Entity with external attorneys (Fiscal, statutory and labor aspects).
- Oversee all compliance, controls, financial and legal flows.
- Ensure that Employee Handbook and Administrative Procedures are up to date and relevant to the needs of the China office.
- Drive forward the appropriate registration of the organization in China and ensure future compliance.
- Ensure annual office registration renewals for the organization in China
- Ensure annual and or periodic reporting (as required) to the concerned authorities to be in compliance with all laws and regulations with China
- Work with the China Operations team to ensure fulfilment of all legal and regulatory obligations in China
The position requires the following qualifications:
- A detail-oriented and highly organized individual with at least 10+ years of hands-on experience in management and operations, ideally within an international nonprofit matrixed organization.
- Strong interpersonal skills and a passion to work with people across levels, functions and programs to build a strong coherent institution.
- Strong financial skills, with solid experience in financial planning, budget oversight, grants management, and oversight of sub-grants and contracts.
- Adequate knowledge of financial and accounting requirements and rules, Chinese labor law, and latest Chinese regulations on international non-governmental organization.
- Commitment to WRI’s mission and values.
- Experience in building operational and accounting capacity. Bias toward innovation; experience developing new systems to improve efficiency or effectiveness.
- Excellent written and oral communication skills in English and Mandarin.
- Good computer skills in Microsoft Office (Word, Excel, Access, PowerPoint) and the Internet.
- Capability to learn and use software applications/databases that are used by WRI.
- Ability to manage multiple priorities and work under pressure with tight deadlines.
- Flexible individual who can work independently, under minimal direction and supervision.
- Resourceful, ability to think out of the box, deal with ambiguous situations and come up with solutions where there are none apparently visible.
- Ability to take solid decisions based on available information.
- Strong analytical and strategic thinking capabilities.
- Masters degree in business management, public administration, or related field. An MBA qualification and ACCA/CPA will be desirable.
- Some international travel may be required.
Please note: Only selected candidate will be required to take a writing test.
Position reports to:
- This position will report to WRI China Country Director and for Global Coordination and consistency to the WRI Global Operations Director.
- The holder of this position will be expected to operate in close liaison with the operations support teams in Washington, DC.
Salary and Benefits: Salary is commensurate with experience and skills.
Duration: full-time regular
Location: Beijing, China
Start date: As soon as possible
Application deadline: Open till filled.
How to Apply and learn more about WRI
To Apply: Qualified applicants should apply online at www.wri.org/careers. All applications must be submitted online through this career portal in order to be formally considered.
As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual preference, parental status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI’s policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.
Why this is a green job
Established in 1982, WRI is a non-profit 501(c)(3) organization respected globally by policymakers, non-governmental organizations, and corporate leaders.
WRI’s reputation is grounded in its excellent analysis, non-partisan approach, and high-impact results. We measure our success based on how our work helps to create real-world change on the ground—and approach we call “Managing for Results.”
WRI’s work is united by and driven by our values: Innovation, Integrity, Urgency, Independence, and Respect.
WRI fosters a culture of innovative ideas, working collaboratively, and thinking independently. WRI employees are driven by the organization’s mission and have the satisfaction of helping to create a more prosperous and healthy planet.